Labor Buffer Calculator
Plan crews smarter. Compare buffer staffing at straight time vs overtime so you can protect margin and keep the show on schedule.
What The calculator does
This tool compares the cost of adding buffer staff at straight time with the cost of overtime, so you can right‑size your crew before small delays turn into big overages. Enter crew size, hourly rate, and the hours you need to cover. Then review a side‑by‑side cost analysis and a recommended buffer preset by role type.
Who it’s for
Event planners & producers: forecast labor for install, show open, changeovers, and tear‑down without last‑minute surprises.
Service providers: GSCs, I&D, AV, Décor, and Freight partners can quote confidently and validate staffing choices with clients.
How to Use it
Select a role type preset.
Add crew size, hourly rate, and coverage hours.
Compare buffer vs overtime and lock your plan.
The goal is simple: keep the timeline moving and margins clean.
WHY IT MATTERS
Even short delays can multiply costs. Proactive buffer at straight time often beats reactive overtime, especially on Critical roles. This calculator gives you the numbers to defend the plan before show site pressure hits.